Pay Employees

1. Find your employees' time-entry deadlines
   Please refer to your campus' payroll calendar for deadlines.
   Step-by-Step: My Leave: Setting Preferences and Entering Time
    
2. Find your time approval deadline
   Please refer to your campus' payroll calendar for deadlines.
   Review Payroll Production Calendars
    
3. Collect, enter and approve employees' time
   Collect and Enter Time

Biweekly paydays generally fall on Fridays. The reporting period for this cycle runs from the beginning of each two-week cycle through its end.

1. Find your employees' time-entry deadlines
   Please refer to your campus' payroll calendar for deadlines.
   Step-by-Step: My Leave: Setting Preferences and Entering Time
    
2. Identify your time approval deadline
   Please refer to your campus' payroll calendar for deadlines.
   Review Payroll Production Calendars
    
3. Collect, enter and approve employees' time
   Collect and Enter Time

If you miss the above deadlines, you must enter time for payment on the off-cycle period. This cycle pays employees each Friday.

1. To pay employees on the off cycle, you must enter their time into HCM by 5 p.m. Tuesday.
   
   Step-by-Step: Manually Entering Reported Time
   Note: You must ensure the "off cycle" option is selected.
    
2. If you manage employees who don't use My Leave:
   
   Step-by-Step: Uploading CU Regular Earnings Files
   Note: Enter "Y" into the "off cycle" field of the CU Time Regular Earnings Template.

Valid reasons for using the off-cycle payroll

• late entry, or approval of hire or job changes
• incorrect entry of job data
• hours or amounts not entered or approved before payroll is processed (If this data is entered but not approved, users must go back and check the "off cycle" box.)
• late hire of employees
• late Social Security number obtained by an international employee