Holiday Closure
Our offices will be closing at 1:00 p.m. on Wednesday, July 3rd in advance of the July 4th holiday and will reopen Monday, July 8th.
Our offices will be closing at 1:00 p.m. on Wednesday, July 3rd in advance of the July 4th holiday and will reopen Monday, July 8th.
Organizational Unit Responsibilities
The organizational unit hosting a fundraising event is responsible for:
Office of University Controller Accountability
The Office of University Controller is responsible for:
Procedures for a Material Fundraising Event
To initiate a campus sponsored material fundraising event, the OUC requires the organizational unit to submit 3-4 pieces of information:
Fundraising Authorization form (drop down info.)
The FA form is used to create a new or reactivate an existing SpeedType. This SpeedType, must be set up in Fund 34, and is used to account for all financial activity associated with the material fundraising event.
Event Budget
Organizational Units are required to submit a budget of the revenues and expenses for the material fundraising event. The budget should demonstrate that the material fundraising event should either (1) yield a surplus after subtracting the expenses of conducting the event from the revenues collected, or (2) have sufficient funds from other appropriate resources to cover any anticipated deficit in the case where the non-tangible benefits (e.g., donor cultivation) justify proceeding with the material fundraising event. (Note – the budget may be submitted in any financial format preferred by the organizational unit; for suggested format, see Fundraising Event Budget template in the Resources section below.
DRAFT Publicity
If net proceeds are adding to a pure or quasi endowment:
If net proceeds are establishing a pure endowment:
Org Unit staff should also work with campus Advancement and the CU Foundation to establish appropriate disclosure language if net proceeds are to go to an endowment.
Campus Alcohol Authorization form
If alcohol will be provided at the event, the approved campus alcohol form must be submitted along with the FA form to activate or re-activate a fundraising event ST.
(1) the provision/service of alcohol,
(2) the purchase of alcohol with university funds, and
(3) the event location.
(1) the provision/service of alcohol, and
2) the event location.
Note: UCB organizational units requiring the purchase of alcohol using university funds will need to obtain the authorizing approval signature on the Fundraising Authorization form.
Additional Event Documentation
Fundraising Agent Agreement
Fundraising Event Process
Pre-Event Planning
Fundraising Event SpeedType Set-up
The OFFICE OF UNIVERSITY CONTROLLER will review all submitted documentation and provide any needed changes in order to ensure the material fundraising event is authorized in a timely fashion.
Organizational Unit Ongoing Responsibilities
The hosting organizational unit is responsible for planning, conducting and administering the fundraising event, which includes:
Post-Event Closeout
No later than 60 days after the conclusion of the material fundraising event, the hosting ORGANIZATIONAL UNIT will submit the following documents to the Office of University Controller:
Office of University Controller Responsibilities
Exceptions
Unless approved by the Associate Vice President/University Controller, there are no exceptions to this procedural statement.
The following Resources are available by contacting the Fundraising Events and Gift Compliance Specialist. karen.ichiba@cu.edu
1800 Grant Street, Suite 200 | Denver, CO 80203 | Campus Box: 436 UCA
Need Help? FSS@cu.edu