HR/GL

Step-by-Step Guides

• Company Property-Managing Employee Assets
• Creating a Position with Funding
• Cross-Campus Funding
• Funding Entry
• Managing Funding Suspense
• Payroll Expense Transfers - PETs (Regular Users)

Training Videos

Monthly HCM Webinars

Configuration Resources

• Additional Pay: Deduction/Tax Special Processing
• Deduction/Tax Override based on Earnings Speedtype
• Earning Account Mapping
• Deduction Account Mapping
• Tax Account Mapping
• Suspense Speedtype Mapping
• Earnings Speedtype Exceptions
• Earnings Accounts and Fringe by Job Code
• Deduction Speedtype Mapping (UCB & UCCS only)
• Tax Speedtype Mapping (UCB & UCCS only)
• Fringe Rates (UCB & UCCS only)

​ Web Resources

• Benefits Eligibility Matrix
• Finance Chartfields and Attributes
• Funding Entry
• General Ledger Calendar
• Payroll Calendars
• Payroll Expense Transfer

  Blogs

September 2024

• How payroll encumbrances impact the general ledger
• Understand how account codes impact payroll funding and the general ledger

August 2024

• Understand how job changes impact benefits and HCM encumbrances
• What you need to know about how faculty contracts align with the fiscal year and the general ledger

July 2024

• Best practices: Setting up positions for new employees and transfers
• Best practices: Tackle changing contracts in the same pay period
• Best practices: Posting final pay for terminating and retiring employees

June 2024

• Catch these common position errors before they disrupt payroll funding
• Roll-forward of Department Budget Table completed June 27

May 2024

• Check off crucial payroll tasks for the end of the 2024 fiscal year
• Prepare for June 27 budget table rollover into FY 25

April 2024

• Plan ahead for funding updates that extend to the next fiscal year
• Get a head start on contracts that terminate early in May

March 2024

• Review paychecks after they process and know how to correct any errors
• The PET pages offer a robust tools to adjust funding after payroll processes

February 2024

• Ensure a happy payday with these payroll funding best practices

January 2024

• Cross-campus funding know-how for cross-campus collaboration

December 2023

• More than wages: Imputed income is an important tax consideration at year-end

November 2023

• Use these HR/GL strategies to manage calendar year-end funding for grants

October 2023

• FAMLI premium to be added to encumbrances following October payroll
• Ensure COWINS stewards are compensated properly
• Verify payroll funding ahead of year-end with these HR/GL payroll reporting tools
• Don’t overlook important tasks and deadlines for year-end 2023
• HCM enhancements coming Nov. 13

September 2023

• HCM website's transaction section simplified
• Understand how account codes impact payroll funding and the general ledger
• How payroll encumbrances impact the general ledger

August 2023

• Review new procedural statements for different types of pay
• What you need to know about how faculty contracts align with the fiscal year and the general ledger
• Understand how job changes impact benefits and HCM encumbrances
• Set your new employees up for success with these tasks

July 2023

• Prepare for leave certification from Aug. 1 – 31
• Best practices: Ensure reliable payroll for departing employees
• Best practices: Tackle contracts with irregular start or end dates
• Best Practices: Setting up positions for new employees and transfers

June 2023

• Roll-forward of Department Budget Table completed June 29
• Catch these common position errors before they disrupt payroll funding

May 2023

• Check off crucial payroll tasks for the end of the 2023 fiscal year
• Prepare for June 29 budget table rollover into FY 24

April 2023

• Get a head start on contracts that terminate early in May
• Plan ahead for funding updates that extend to the next fiscal year

March 2023

• Handle payroll funding errors and overpayments with these PET best practices

February 2023

• Ensure a happy payday with these payroll funding best practices
• Tools and tips for successful funding distributions

January 2023

• Cross-campus funding know-how

December 2022

• Imputed income is an important tax consideration at year end

November 2022

• Use these HR/GL strategies to manage 2022 calendar year-end funding

October 2022

• Use these HR/GL payroll reporting tools to verify payroll funding