Holiday Closure
Our offices will be closing at 1:00 p.m. on Wednesday, July 3rd in advance of the July 4th holiday and will reopen Monday, July 8th.
Our offices will be closing at 1:00 p.m. on Wednesday, July 3rd in advance of the July 4th holiday and will reopen Monday, July 8th.
effective date: 07/01/2017
These procedures set forth University requirements for processing gifts/charitable contributions in the form of cash, including checks, credit cards, or other forms of currency. For procedures to handle electronic transfer of marketable securities, such as stocks, bonds, and mutual funds, contact the University of Colorado Foundation (CU Foundation) Accounting team at accounting@cufund.org.
Per Regent Policy 13.F, the CU Foundation is designated as the primary recipient of all gifts given for the benefit of the University, except as provided in these procedures.
These procedures encompass:
These procedures do not apply to the following funds:
All gifts of cash and all gifts transferred by gift instrument (including wills, bequests, stock transfers, or other written transfers of title or ownership) shall be directed to the CU Foundation and deposited in an account owned or controlled by the CU Foundation.
This process applies whether the payee on the gift instrument is the University of Colorado Foundation, the University of Colorado, or a specific campus unit at the University. Furthermore:
For general information on cash handling procedures, including security and timelines for making deposits, see the Accounting Handbook chapter on Cash Control.
When cash is received as a gift, the deposit is handled through the campus Designated Advancement Office as opposed to through the campus Bursar’s Office.
All employees should strongly encourage donors to give credit card gifts through the website, www.cufund.org. This is a secure giving portal and is the preferred method for accepting credit card gifts.
In instances where online giving is not feasible and the donor wants to provide credit card information over the phone or in person, employees will refer the donor to the Advancement and Foundation Office in Broomfield.
University employees will verify and reconcile their gift deposits using the CU Foundation’s Financial Edge Reporting System. Employees will see available balance in gift funds using the University’s Finance System to look up linked SpeedTypes.
As a general rule, the Advancement and Foundation Office in Broomfield reviews and processes gifts within two business days of receiving them. In addition, the office sends a tax receipt to the donor on the next business day after processing.
Questions about these procedures should be directed to the appropriate campus controller, who will consult with the Associate Vice President & University Controller as appropriate.
303.541.1290
Open Monday-Friday, 8:00 a.m.-5:00 p.m.
Training: specific training on these procedures available from the appropriate DAO
Training: access to/use of Financial Edge CU Foundation software available from CU Foundation.
Training: Gift Fund Management online course in SkillSoft (in the campus portal)
Training: Cash Control online course in SkillSoft (in the campus portal)
1800 Grant Street, Suite 200 | Denver, CO 80203 | Campus Box: 436 UCA
Need Help? FSS@cu.edu