Discounts on parking near Denver International Airport are offered to all University of Colorado employees. Vendors provide baggage assistance and shuttle service from their lot to the airport. All operate 24/7, 365 days a year. Parking availability is guaranteed; advance reservations are available but not required.
Effective September 1, 2023, all rental car reservations for official university business travel must be made in Concur. This includes any reservations for non-employee guest travelers. The discount codes affording travelers the university agreement pricing will automatically be applied to reservations made in Concur or with Christopherson Business Travel (CBT) directly.
Effective April 1, 2023, it will no longer be possible to submit Travel Reconciliation expense reports that were created before September 26, 2022. The Travel Reconciliation expense report header was updated last September so it is now necessary to phase out the submission of reports created prior to when the update went live in Concur. You will need to submit these older Travel Reconciliation reports before April 1st to avoid having to copy the expenses over to a new report for further processing.
The PSC was just informed this week by United Airlines of their intent to discontinue the baggage fee waiver program for CU travelers that had been in place since March of 2021. Effective March 24, 2023, all CU travelers flying United will be expected to pay for their checked bags.
Cancelling a flight with CBT or directly in Concur will not remove the associated airfare charges from your Concur profile. Regardless of the reason a trip is cancelled, airfare charges need to be reconciled at the time of the cancellation in order for the charge(s) to be allocated to the appropriate department SpeedType.
If you Travel for work, now is the time to familiarize yourself with the revised Business Expense Substantiation & Tax Implications procedures. Effective January 1, 2023, requirements for timely substantiation/submission of business expenses apply to Travel Card and Airfare Card transactions, as well as to employee out-of-pocket reimbursements.
