Use Outlook rules to automatically categorize emails

June 4, 2026 by ES and UIS Communications
Outlook rules automatically act on incoming emails based on conditions you set — flagging messages for follow-up, moving them to specific folders or tagging them with a color category. Set up a rule once, and Outlook applies it to every matching message going forward.
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Create and assign color categories in Outlook

June 4, 2026 by ES and UIS Communications
Outlook's color categories let you tag messages with a color and label, making it faster to scan, sort and find related emails.
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Add or replace your profile picture in Microsoft 365

May 27, 2026 by ES and UIS Communications
Adding or changing your profile picture can be done in any Microsoft 365 application.
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Follow a meeting in Outlook

May 14, 2026 by ES and UIS Communications
New Outlook’s Follow Feature lets a meeting organizer know you will not be attending but still gives you access to the meeting chat, recording and transcript afterward.
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Recall a sent email in Outlook

April 27, 2026 by ES and UIS Communications
Outlook's message recall feature lets you delete or replace a sent email — provided the recipient has not yet read it.
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Set Microsoft Teams quiet time for better work life balance

April 17, 2026 by ES and UIS Communications
Quiet hours help you balance your work and life at home.
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Pin a folder or document for fast navigation

April 8, 2026 by ES and UIS Communications
If navigating multiple nested folders slows you down, you can pin a folder to Quick Access for one-click navigation. By default, File Explorer opens to Quick Access, where you can see your pinned folders and those you have most recently accessed.
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Setting up automatic out-of-office replies

April 1, 2026 by ES and UIS Communications
Automatic replies let your coworkers know you are away and when you will return.
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Use @mentions in Microsoft Teams

March 2, 2026 by ES and UIS Communications
Use @mentions in Microsoft Teams to notify specific individuals, channels or teams and ensure important messages are seen.
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Transcribe audio in Microsoft Word

March 2, 2026 by ES and UIS Communications
Microsoft Word’s Transcribe feature allows users to convert audio recordings or live speech into text.
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