Update your name and demographics

Your legal name must be changed through your campus HR and IT offices to reflect on your paycheck, CU email and more.

All offices require receipt or proof of legal name change from the Social Security Administration (SSA).

• CU Denver (PDF)
• CU Anschutz (PDF)
• CU Boulder
• UCCS
• CU System

A preferred name is different from your legal name — it can be a nickname, a professional name or a name that aligns with your gender identitiy. 

Your preferred first name will be updated within HCM and the employee portal. Please note: Your legal name will still be displayed on legal forms such as W-2s, W-4s and paychecks.

To update your preferred first name:

1. Go to my.cu.edu.
2. In the CU Resources area, click the dropdown menu on the left-hand side and select  My Info and Pay.
3. Click the My Info tile.
4. Click Name on the left-hand side menu. A pop-up window will populate. Enter the preferred name at Preferred First Name.
5. Click Save.

Available sex markers: You can select Male (M), Female (F), or U/X (another gender identity or unspecified) at this time.

How to update:

• Reach out to your department or campus HR office.
• CU Anschutz
• CU Boulder
• CU Colorado Springs
• CU Denver
• CU System

  What documentation do I need? You must provide a passport or driver's license reflecting your sex. 

  Who can see this information? These selections are deemed Highly Confidential in CU's data governance classification. Only department HR roles can access this information. Sex selections are sent to insurance vendors as required for appropriate coverage and aggregated for federal reports.

Change other government identification:

• Social Security Card
• U.S. Passport
• Colorado driver's license
• Birth certificate

What gender identity markers are available? Agender, Bigender, Gender Expansive, Genderfluid, Man, Non-Binary, Prefer not to say, Prefer to self-describe, Third Gender, Two Spirit, Woman 

How to update:

1. Log into the employee portal.
2. In the CU Resources area, click the dropdown menu on the left-hand side and select My Info and Pay.
3. Select the Gender Identity tile.
4. Under Gender Details, select the arrow (>) to expand.
5. Click the magnifying glass to see the list of Gender Identity Values.
6. Select the option that fits you.
7. Press Save.

  What documentation do I need? No documentation is required. Gender Identity is self-reported.

CU complies with governmental recordkeeping and reporting requirements for the administration of civil rights laws and regulations. Providing your ethnic group information is voluntary, but highly encouraged.

1. Log into the portal.
2. In the CU Resources area, click the dropdown menu on the left-hand side and select  My Info and Pay.
3. Click on the My Info tile.
4. From the left-hand menu, click on Ethnic Groups.
5. Select the pencil icon.
6. A box will populate allowing you to add or edit information. When you are done, press Save.

Providing disability information helps to measure how well CU delivers equal opportunities to qualified people with disabilities.

1. Log into the employee portal.
2. In the CU Resources area, click the dropdown menu on the left-hand side and select My Info and Pay.
3. Click on the My Info tile.
4. On the left-hand menu, click on Disability.
5. Select the radio button that applies to you, the click Submit.

CU is subject to the Vietnam Era Veterans' Readjustment Assistance Act (VEVRAA) and is required to submit reports to the U.S. Department of Labor identifying the number of employees who belong to each specified protected veteran category.

1. Log into the portal.
2. In the CU Resources area, click the dropdown menu on the left-hand side and select My Info and Pay.
3. Click on the My Info tile.
4. From the left-hand menu, click on Veteran Status.
5. Select the radio button that applies to you, then click Submit.