PROCUREMENT DEADLINES

It's essential to note that requests received after these dates might face processing delays until after July 1st.

Thursday, February 1, 2024 (6:00 p.m.)

• Last day to submit requisitions for purchases greater than $500,000 that require a Request for Proposal or Invitation for Bid

Friday, March 1, 2024 (6:00 p.m.)

• Last day to submit requisitions for purchases requiring Documented Quotes (purchases of goods or services between $150,000-$499,999).

Wednesday, May 1, 2024 (6:00 p.m.)

• Last day to submit purchases with contracts greater than $10,000.

Wednesday, May 15, 2024 (6:00 p.m.)

• Last day to submit purchases without contracts greater than $10,000.
• Last day to submit change orders that require increases or date changes that result in a contract amendment.  Those change orders received after this date that do not require a contract amendment, such as extensions to pay a final invoice, may be processed through Fiscal Year End deadlines.

Saturday, June 1, 2024 (6:00 p.m.)

Last day to submit small dollar contracts less than $10,000.

POSTING & PAYMENT DEADLINES

If you miss a deadline, please continue to send documents to the PSC. The PSC will continue to process after published deadlines but cannot guarantee payment/posting will occur by FYE.

Friday, June 14, 2024 (6:00 p.m.) – To ensure payment in FY 2024:

• Last day to provide supplier information to request a new supplier or update an existing supplier. (Most new suppliers need to complete registration in the CU Supplier Portal. Current supplier address updates can be emailed to CUSupplier@cu.edu)
• Last day to submit paper forms (PA, NRI, SSP). Email to APinvoice@cu.edu. (Include all required documentation and approvals. Departments may need to include supplier W-9/W-8 forms with PA/SSP forms.)
• Last day to provide campus approval for Payment Vouchers in CU Marketplace. (Include all required documentation and approvals.)
• Last day to submit supplier invoices to the PSC (to ensure payment in FY24). Email to APinvoice@cu.edu. (PO/SPO # must be noted on invoice. Supplier payment terms apply.)
• Last day to provide campus approval for employee and non-employee travel/expense reimbursements in Concur.
• Last day to close POs so they don’t roll forward into the new fiscal year. Email requests to changeorder@cu.edu.
• Last day to add money to SPOs so they will roll forward and can be used in the new fiscal year; SPOs must have at least $1 balance in order to roll forward. Email requests to changeorder@cu.edu.

Friday, June 21, 2024 (6:00 p.m.) – To ensure payment in FY 2024:

• Last day to provide campus approval for Procurement Card expense reports in Concur (the rest will be accrued).

Friday, June 28, 2024 (12:00 noon) – Last day of FY 2024

Last day to submit requests to cancel AP checks. Submit Warrant Adjustment form to APinvoice@cu.edu.

Goods and services must physically be received by this date in order to be accounted for in FY 2024.

All PO/SPO invoices sent to PSC through 7/2/24 at noon will be input and accrued as FY24 business. Email to APinvoice@cu.edu. Do not send invoices for FY25 business until July 5, 2024 and after.

ACCRUAL DEADLINES

Tuesday, July 2, 2024 (6:00 p.m.) – To ensure accrual to FY 2024:

• Last day to provide campus approval for PVs in CU Marketplace. Include all required documentation/signatures.
• Last day to allocate Procurement Card expenses in Concur (for transactions dated June 30 or earlier)