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Verifying a recipient’s access to a shared link in Outlook

After configuring your link’s settings, you may want to send this link in an email to the intended recipient(s). By entering your intended recipient(s) in the To field and pasting the link into the email, Outlook will indicate if the recipient(s) does not have access to the link.

If the recipient does not have access, the link will be red.

Outlook red link

To fix this, right-click on the red link, then click the File Permissions option to view the access error. Resolve the access error by clicking either the Manage access option in Outlook, or by configuring the link access settings in the file itself. 

Manage access to shared link in Outlook

After clicking Manage access, a pop-up window will show the link settings options. Select Recipients of this message.

Link settings in Outlook

NOTE: Outlook cannot confirm if users have access to a SharePoint page, only Teams and OneDrive files. View Using SharePoint for reference documents for more information.

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