Submit a help ticket | University of Colorado

I am *

I am an eComm Specialist

I am a Licensed user or Super User (supported by an eComm Specialist)

I am not Licensed with eComm

eComm Specialist *

Campus *

Email or Event Requests

New Email or Event Request

If you are requesting to have an email sent or event launched that's new, submit the request via the build for me form(s) below. These request forms outline all the details we need to get started.

Repeat Email or Event Request

If you have worked with eComm before on an email or an event and have now have a similiar request, it can save time to clone and update. Rather than submitting one of the forms above intended for brand new requests, provide details below and someone will reach out to you soon.

Broad Application Outage or Degradation

Yes

No

Only select 'Yes' if numerous users are experiencing eComm application outages or severely degraded services.

Deadline *

Month

Day

Year

Please only select a deadline within 24-48 hours for urgent requests. We ask for two weeks to deliver new audiences for Marketing Cloud communications and three days to approve a Cvent event.

Tell us what you need help with: *

What do you need help with in regard to Cvent? *

What do you need help with in regard to Marketing Cloud? *

What do you need help with in regard to Salesforce? *

Wiki Resources

LOGIN ISSUE

New users know they can log in to Marketing Cloud because they will receive login credentials and instructions (around the 5th of the month). The Marketing Cloud login migrated to single sign-on (SSO) on Jan. 29, 2025, so please ensure you are using the correct, new link.

SENDING ISSUE | Unable to Send Email or Failed Send, Data Extension Error or Equal to 0

Why can't a user send an email from Marketing Cloud (or start a Data Extension or equal to 0)?

RECEIVING ISSUE | Someone Not Getting Message

Unlock Account, Reset Password & Troubleshoot Multi-Factor Authentication

eComm specialists have access to help manage a user's account if they are struggling to login (by unlocking their account or resetting their password) or lost their multi-factor authentication method (by revoking their method or providing a temporary code).

Unable to Access this Resource

The message below is due to Cookies not being enabled in Chrome, a requirement for Marketing Cloud to operate. Learn how-to enable your cookies in Chrome.

Internal Server Error

There are two different ways to get around the 'Internal Server Error':
- Refresh | Sometimes the page just doesn't load correctly the first time. Refresh the page to give Marketing Cloud a second chance to getit right.
- Switch Browsers | Safari & Marketing Cloud do not work together. Instead try a Chrome or FireFox browser.

Unable to Close Pop-Up

If your screen is too small for this pop-up, selecting Close might not seem to work. Try:
- zooming out | zoom out of the page by selecting into the magnifying glass in the URL bar >> negative (CTRL+- also works)
- close | close the pop-up window

Can't find what you're looking for? Continue submitting your ticket below.

Wiki Resources

Einstein Overview

As of Oct. 2022, eComm users can request Einstein to be enabled. Provide the name of the Business Unit(s) you wish to have Einstein in to the spreadsheet (along with some other details), then submit the ticket below. Einstein should be enabled within three business days and you will be notified via email.
- Note, Einstein is also a Salesforce add-on but it is not currently available for eComm.

Wiki Resources

How should I size my images?
- If you must scroll to the right to view an email in an inbox, the images were not sized-down correctly before being uploaded to Marketing Cloud.
How can I access CU and UCCS branded templates?
How do I send a test?
What should I look for in a successful test?
How do I design for mobile?
How can I ensure my email is accessible?
How do I use templates I've created to build an email?

Can't find what you're looking for? Continue submitting your ticket below.

Wiki Resources

Request New/Updated Audience

Request to have an audience added to your account by submitting a ticket with the following details:
- Report or Data Extension?
- Your Business Unit Name | Found in the top-right corner when logged into Marketing Cloud
- Audience Description
- Commercial or Transactional?
  - If Commercial, what Email Preference should be used?

Create Audiences (eComm Specialists)

Audience Creation

Wiki Resources

Request New From Information

What are Send Classifications, Sender Profiles and Delivery Profiles?
Request to have this information added to your account by submitting a ticket with the following details:
- Your Business Unit Name | Found in the top-right corner when logged into Marketing Cloud
- From Name | CU Connections
- *From Email | connections@com.cu.edu
- Reply Name | CU Connections
- Reply Email | connections@cu.edu (can be the same as or different than the 'from email')

*From Emails will contain a 'com' after the @ symbol (see below depending on the Business Unit that is sending). When recipients reply, they will see the typical email address without 'com' after the @ symbol.

Advancement, System & Boulder SAP: com.cu.edu
Anschutz SAP: com.cuanschutz.edu
Denver SAP: com.ucdenver.edu
UCCS SAP: com.uccs.edu

If you're sending from an Anschutz Business Unit but sending from an @ucdenver email, use the Anschutz SAP.

Add New From Information (eComm Specialists)

eComm specialists have access to add from information to Marketing Cloud for users to select when sending.

Wiki Resources

Expand your Reach

eComm can provide a simple subscription form to promote in other communications or on a site to continually grow your audience.

Submit Request
1. Populate columns A-M including the Campaign URL from Step 2
2. Submit a help ticket once complete and anticipate a 3-day turn-around.
Create Subscription Campaign (eComm specialist)
Launch & Test

Wiki Resources

Expand your Reach

eComm can provide a simple subscription form to promote in other communications or on a site to continually grow your audience.

Submit Request
1. Populate columns A-M including the Campaign URL from Step 2
2. Submit a help ticket once complete and anticipate a 3-day turn-around.
Create Subscription Campaign (eComm specialist)
Launch & Test

Wiki Resources

Request New/Updated Audience

Request to have an audience added to your account by submitting a ticket with the following details:
- Report or Data Extension?
- Your Business Unit Name | Found in the top-right corner when logged into Marketing Cloud
- Audience Description
- Commercial or Transactional?
  - If Commercial, what Email Preference should be used?

Create Audiences (eComm Specialists)

Audience Creation

Wiki Resources

HIPAA/Med-Only Contacts

Need HIPAA/Med-Only Contacts deleted from Salesforce? Submit a ticket including details - Campaign ID(s) should be populated with the relevant campaign in this Salesforce Report - which will contain those Contacts to be deleted.

Request Contacts to Delete

Create a Campaign with Campaign Members of the Contacts you wish to have deleted
Provide the Campaign URL when submitting the ticket below.
- Note, only Contacts in your Campaign who also meet the criteria below will be deleted:
  - They are Standard contacts (not Individual Contacts where data was not populated from a CU source system)
  - They have not unsubscribed from any communications. We keep records of contacts who have unsubscribed to avoid adding them to a future email campaign that would violate CAN-SPAM.

Wiki Resources

Individual Email Results (IERs)

Individual Email Results (IERs) can be a powerful tool to better understand your audience and how they best engage with your communications.

Learn more about what IERs are and how they can be leveraged.
Individual Email Results (IERs) live in Salesforce for 90 days before being exported and uploaded to the Snowflake database. If you need IERs that have already been archived, provide the Contact ID and/or Email ID when submitting a ticket below.

Wiki Resources

Request Subscriber Re-Activation (weekly process)

Provide the Subscriber ID for the individual you wish to have re-activated to this spreadsheet (along with some other details) and it will be completed by the following Monday.
- There is no need to submit the ticket below, unless the request is urgent.

Learn About Subscribers

Wiki Resources

Can't find what you're looking for? Continue submitting your ticket below.

Wiki Resources

All events must be approved by an eComm specialist by using the Approval Work Flow in Cvent.

Can't find what you're looking for? Continue submitting your ticket below.

Wiki Resources

USERS

If your department's finance information is already added to Cvent, users and eComm specialists can select the correct finance information when creating paid or fundraising events. This ensures the money collected for your event can be transferred from a single CU account back to your department.

ECOMM SPECIALISTS

Only the System Admin Team can add new Finance Information to Cvent. Submit the ticket below including the correct number and provide a description, formatted like the following:
- SpeedType = 12345678 - Short Description/Title
  - Fund 10, 30, 31, 32, 33, 34, 35, and 36 speedtypes (the two numbers after the first number in the speedtype) should not be used for Cvent events.
  - Funds 20 and 29 are most typically used in Cvent. Reach out to the campus controller accounting teams for guidance on Fund 80s as each campus has a different experience with this fund.
- Account Code = 123456 Short Description/Title
- Designation Code (replaced Allocation Fund # in Summer 2023) = D-1234567, Short Description/Title

Can't find what you're looking for? Continue submitting your ticket below.

Wiki Resources

Users

There is an automatic integration that occurs between Cvent and Salesforce. By tracking registrants' event participation to Salesforce, we can better understand our constituents and how they engage with CU. Users can leverage this data to exlude registrants from reminders or target future messages.

eComm Specialists

While the Cvent-Salesforce integration is automatic, the eComm specialist may need to get involved. This might include sharing the Campaign (if the person who created the event isn't the same person sending the Marketing Cloud messages) and/or converting a Campaign to a Data Extension (only necessary if the included audience is a Data Extension).

Can't find what you're looking for? Continue submitting your ticket below.

Wiki Resources

Users

Reporting | Cvent's event reporting allows you to view every detail of your registration data, emails , financials and more. Create summary views and track trends over time to gauge improvement.
Cvent Portal | Work with your eComm specialist to make Cvent Reports available to stakeholders via a secure login. These free licenses grant individuals access to specific Reports that can be viewed in real-time, filtered and exported as needed.

eComm Specialists

One of the eComm specialist’s roles in Cvent includes managing how stakeholders can access Cvent data in real-time, without a steep cost. Follow these steps to create Portal Users and Publish Reports to the Portal for easy access.

Can't find what you're looking for? Continue submitting your ticket below.

Wiki Resources

ECOMM SPECIALISTS

New users will receive login credentials and instructions via email.
Users can reset their own password by selecting 'Forgot your login information?' under the green login button on the Cvent login page.
eComm Specialists can also reset passwords for users.

USERS

Navigate to the eComm login page (bookmark this page)
Select Cvent (the option on the right)
Login with:

Account Code: UCCO003
Username: your university email
Password: Select 'Forgot your login information?' under the green login button to set your password and log in for the first time. If you forget your password in the future, use the 'Forgot your login information?' link to reset it.

Can't find what you're looking for? Continue submitting your ticket below.

Wiki Resources

Cvent Add-Ons for Purchase

More robust components of Cvent exist that are not included with a typical license. Since Cvent is already an approved vendor, you can contract directly with them to procure additional products, such as:

OnArrival Premium if you need day-of-event support
CrowdCompass for an event app
Abstract Management to support an involved, multi-step submission form with built-in workflows
Attendee Hub, a virtual event solution
Premium Surveys for more robust surveying

Interested in chatting to Cvent about purchasing one of the above add-on products? Submit the ticket below (include the names of everyone to be included in the conversation) and we will get you in touch with them.

After signing a contract, you'll need to submit the ticket below for increased access (a task Cvent Help & Support cannot do). Provide a copy of the signed contract and outline which add-ons should be available to which users.

Finance Information to Add (select all) *

SpeedType

Account Code

Designation Code

Wiki Resources

Opt a Constituent In or Out

If a consituent can get an email from eComm, it's should be straightforward for them to manage their own email preferences via the footer. If they can't for some reason, users are often notified but they will have to pass the request (with documentation) along to their eComm specialist to make the edit. Learn more about who can take what actions to manage an individuals email preferences.

Update a Users Business Unit Access

eComm specialists can request to have a user moved into different Business Units as needed by commenting on the user's license record in Salesforce.

Changes/New Email Preferences (Quarterly)

Email Preferences can be added or updated on a quarterly basis. Submit your requests to the system office to be addressed during the following quarter.

Changes to Business Units (One-Off Requests)

As a reminder, starting July 1, 2023, eComm will no longer accept requests for adding/renaming/deleting business units through the quarterly process. If you have an exceptional circumstance that requires adding/renaming/deleting a business unit, please review the Changes to Business Units wiki and submit your requests to the system office.

Can't find what you're looking for? Continue submitting your ticket below.

Wiki Resources

Opt a Constituent In or Out

If a consituent can get an email from eComm, it's should be straightforward for them to manage their own email preferences via the footer. If they can't for some reason, users are often notified but they will have to pass the request (with documentation) along to their eComm specialist to make the edit. Learn more about who can take what actions to manage an individuals email preferences.

Update a Users Business Unit Access

eComm specialists can request to have a user moved into different Business Units as needed by commenting on the user's license record in Salesforce.

Changes/New Email Preferences (Quarterly)

Email Preferences can be added or updated on a quarterly basis. Submit your requests to the system office to be addressed during the following quarter.

Changes to Business Units (One-Off Requests)

As a reminder, starting July 1, 2023, eComm will no longer accept requests for adding/renaming/deleting business units through the quarterly process. If you have an exceptional circumstance that requires adding/renaming/deleting a business unit, please review the Changes to Business Units wiki and submit your requests to the system office.

Can't find what you're looking for? Continue submitting your ticket below.

Wiki Resources

Journey Builder

Complete the Journey Planning Overview.
- Review the linked Journey Planning Worksheet (or complete in advance for faster delivery) which the requester is responsible for finalizing before work can begin.
After submitting your ticket, you’ll be contacted by the system team to discuss your email journey idea and address any questions so you can provide full details in the Journey Planning Worksheet.

Dynamic Content

Learn more about how dynamic content works in Marketing Cloud, examples at CU and steps to get started. If you have a good case for dynamic content, populate all of the details in the next row of this spreadsheet. Once complete, include it with a ticket submission below and someone will followup to arrange a meeting.

Automation Studio

Many communicators send recurring communications to the same audience. While that's a good thing, it can lead to a lot of repetitive manual work that can be streamlined with Automation Studio. Learn more about setting up your own automations to optimize scheduling recurring email sends.
Marketing Cloud senders are required to re-Start Data Extensions before each send to ensure the audience is up-to-date (and CAN-SPAM compliant). If an automation is configured to run all the Data Extensions in a Business Unit nightly, manually re-starting the Data Extensions before each send becomes obsolete. To make this move, eComm specialists can work with the System office to initially configure an automation in each Business Unit and learn to maintain. Learn how to get started with Automation Studio.

Wiki Resources

Duplicate Contacts in Salesforce
- eComm specialists can submit a Data Change Request (DCR) directly in Salesforce to have them merged.
Inaccurate name, email, or address for a Contact in Salesforce
- If a contact has an Advance ID, do not submit a Data Change Request (DCR). Please refer to the Updating Contact Information in Salesforce wiki for more details.
- If a contact does NOT have an Advance ID, eComm specialists can submit a Data Change Request (DCR) in Salesforce to be addressed.
Incorrect or blank preferred name
- Learn more about why a preferred name might be blank, the process for updating it, and guardrails that exist to ensure personalizing Marketing Cloud emails with preferred name doesn't flop.

Can't find what you're looking for? Continue submitting your ticket below.

Wiki Resources

New users know they can login to Salesforce because they will receive login credentials and instructions.
Your username and password will be the same username and password you use to login to your employee portal.

Can't find what you're looking for? Continue submitting your ticket below.

Certify Correct Speedtype *

Yes

Please confirm that the requested speedtype is not a fund 10, 30, 31, 32, 33, 34, 35, or 36 as these should not used for Cvent events.

Tell us more here *

Name *

Email *